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Help Center Users & Privacy

Manage users: invite, approve, block, e-mail

See everyone who can log in to your site, invite new users (with or without an invitation e-mail), approve, block or opt out users, and e-mail all or some of them.

Watch it done: a short silent video with captions · 0:59. The steps below show the same thing picture by picture.

Before you start

  • Log in as the site owner.
  • Open ADMIN › Users.

Your users

Step 1. Manage Users lists everyone who can log in: USER, EMAIL, MY NOTE (your own note), APPROVED, OPTED OUT and LAST ACTIVITY. (Names and addresses are blurred in these pictures.)

Step 1: Manage Users lists everyone who can log in: USER, EMAIL, MY NOTE (your own note), APPROVED, OPTED OUT and LAST ACTIVITY. (Names and addresses are blurred in these pictures.)

Step 2. Next to each user: Edit, and under ··· (More): View, Block, Opt out and Delete. A user who is waiting for your approval has Approve instead.

Step 2: Next to each user: Edit, and under ··· (More): View, Block, Opt out and Delete. A user who is waiting for your approval has Approve instead.

Invite a new user

Step 3. To add someone, click Invite New User.

Step 3: To add someone, click Invite New User.

Step 4. Type the User Name and Email (both required), and a Note: a memo about the user, for you.

Step 4: Type the User Name and Email (both required), and a Note: a memo about the user, for you.

Step 5. Send Invitation: when it is ticked, an invitation e-mail is sent. When it is not, the account is only created.

Step 5: Send Invitation: when it is ticked, an invitation e-mail is sent. When it is not, the account is only created.

Step 6. Select Invitation: choose a saved invitation, or "= New =" to write one: Invitation's Name, From, CC, BCC, Subject and Text.

Step 6: Select Invitation: choose a saved invitation, or "= New =" to write one: Invitation's Name, From, CC, BCC, Subject and Text.

Step 7. Add a personal note if you like. Information about how to get into your website is always added to the e-mail.

Step 7: Add a personal note if you like. Information about how to get into your website is always added to the e-mail.

Step 8. Click Save to create the user. (Cancelled in this demonstration.)

Step 8: Click Save to create the user. (Cancelled in this demonstration.)

E-mail your users

Step 9. Click Email Users to write to your users.

Step 9: Click Email Users to write to your users.

Step 10. Tick All, or tick the people you want to write to.

Step 10: Tick All, or tick the people you want to write to.

Step 11. Type a Subject. The Message starts with your site name, the user's name and e-mail, and a link to stop receiving these messages; Edit the message changes it.

Step 11: Type a Subject. The Message starts with your site name, the user's name and e-mail, and a link to stop receiving these messages; Edit the message changes it.

Step 12. Send Emails sends it. (Not pressed in this demonstration.)

Step 12: Send Emails sends it. (Not pressed in this demonstration.)

Check it worked

After inviting someone, they appear in Manage Users.

Good to know

  • Use Send Invitation unticked to create an account quietly, and tell the person yourself.

Related help

Shown on the 2026 version of the SoNET Web Engine. Last checked 8 November 2026. Something different on your screen? Tell us through the Contact page.